Powering a Fully Digital Expense Culture with Moss

A modern approach to managing operational spend

HO-MA Notstrom specialises in emergency power systems and technical services, a field where precision, reliability and fast response are critical. As the company grew, so did the complexity of managing expenses, travel allowances and company spending across a mobile, technician-heavy workforce.

When Management Assistant Natascha Guy joined the company, Moss was already in place, but it was not yet being used to its full potential.

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With more departments relying on Moss and new processes becoming digital, HO-MA Notstrom has achieved a faster, more consistent and more transparent approach to managing spend across the entire organisation.

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A connected, digital workflow for the whole organisation

Today, 45 employees actively use Moss, and the system sits at the centre of HO-MA’s spending processes.

• Company cards for all relevant staff
• Digitised reimbursements
• Automated reminders for missing receipts
• Per diem management directly in the Moss app
• Daily invoice uploads and processing

For a company that already uses other digital workflows, Moss fits naturally into their existing structure. It adds greater visibility and control without altering how teams work.

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Putting technicians first with mobile-friendly spend

HO-MA’s technicians spend most of their time on the road, responding to customer sites and maintaining power systems. Ensuring they can easily submit expenses and per diems while travelling became a priority.

Today, every technician uses the Moss app on their iPhone to capture expenses instantly. This eliminates paper forms, manual data entry and daily handwritten allowances.

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A system that saves time and prevents errors

Moss has become the central hub for HO-MA’s spend management. Natascha now manages invoices, users, reimbursements and missing items directly in the platform, with everything visible at a glance.

For the finance team, the result is both time saved and fewer manual mistakes.

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With virtual cards and mobile payments, employees can pay on the go without carrying a physical wallet. This aligns well with HO-MA’s modern and digital way of working.

Looking ahead

HO-MA continues to expand its use of Moss and sees more opportunities to streamline workflows through further automation and future integrations.

“We are already very digital as a company, but Moss takes it a step further. It gives us visibility and simplicity in one tool,” says Natascha.